Privacy Policy

Privacy Policy

The following privacy policy applies to the use of our online offering www.docu-sync.com (hereinafter referred to as the “Website”).

We attach great importance to data protection. The collection and processing of your personal data is carried out in compliance with the applicable data protection regulations, in particular the General Data Protection Regulation (GDPR).

1. Controller

The controller responsible for the collection, processing, and use of your personal data within the meaning of Art. 4 No. 7 GDPR is:

Emico-IS
Eghosa Osahon
Wichertstr. 8
80993 Munich

Email: e.osahon@sync-tech.de

If you wish to object to the collection, processing, or use of your data by us in accordance with these data protection provisions, either in whole or for individual measures, you may address your objection to the controller.

You can save and print this privacy policy at any time.

2. General Purposes of Processing

We use personal data for the purpose of operating the website and to respond to inquiries that you submit to us via the provided contact forms.

3. What Data We Use and Why

3.1 Hosting

The hosting services we use serve to provide the following services: infrastructure and platform services, computing capacity, storage space and database services, security services, and technical maintenance services that we use for the purpose of operating the website.

In this context, we or our hosting provider process inventory data, contact data, content data, contract data, usage data, meta and communication data of customers, interested parties, and visitors to this website on the basis of our legitimate interests in an efficient and secure provision of our website in accordance with Art. 6(1)(f) GDPR in conjunction with Art. 28 GDPR.

3.2 Access Data

We collect information about you when you use this website. We automatically collect information about your usage behavior and your interaction with us and record data about your computer or mobile device. We collect, store, and use data about every access to our website (so-called server log files). Access data includes:

Name and URL of the retrieved file
Date and time of access
Amount of data transferred
Message about successful retrieval (HTTP response code)
Browser type and version
Operating system
Referrer URL (i.e., the previously visited page)
Websites accessed by the user’s system via our website
User’s internet service provider
IP address and requesting provider

We use this log data without assigning it to your person or creating user profiles for statistical evaluations for the purpose of operating, securing, and optimizing our website, as well as for anonymously recording the number of visitors (traffic) and the scope and type of use of our website and services. Based on this information, we can provide personalized and location-based content, analyze data traffic, detect and correct errors, and improve our services.

3.3 Cookies

We use so-called session cookies to optimize our website. A session cookie is a small text file that is sent by the respective servers when visiting a website and temporarily stored on your hard drive. This file contains a session ID, which allows various requests from your browser to be assigned to the same session. This enables your computer to be recognized when you return to our website. These cookies are deleted after you close your browser. They are used, for example, to allow you to use the shopping cart function across multiple pages.

We also use persistent cookies to a limited extent (also small text files stored on your device), which remain on your device and enable us to recognize your browser on your next visit. These cookies are stored on your hard drive and delete themselves after a specified period. Their lifespan ranges from 1 month to 10 years. This allows us to present our offer in a more user-friendly, effective, and secure way and to display information tailored to your interests.

3.4 Data to Fulfill Our Contractual Obligations

We process personal data that we need to fulfill our contractual obligations, such as name, address, email address, ordered products, billing and payment data. The collection of this data is necessary for the conclusion of the contract.

The data will be deleted after the expiry of warranty periods and statutory retention periods. Data linked to a user account will in any case be retained for the duration of the account.

3.5 Newsletter

To subscribe to the newsletter, the data requested during the registration process is required. The newsletter registration is logged. After registration, you will receive a message at the email address provided asking you to confirm your subscription (“double opt-in”). This is necessary to prevent third parties from registering using your email address.

You can revoke your consent to receive the newsletter at any time and unsubscribe from the newsletter.

3.6 Product Recommendations

Regardless of the newsletter, we regularly send you product recommendations by email. In this way, we provide you with information about products from our offering that may be of interest to you based on your recent purchases of goods or services from us. We strictly comply with legal requirements. You can object to this at any time without incurring costs other than the transmission costs according to basic rates.

3.7 Email Contact

If you contact us (e.g., via contact form or email), we process your information to handle the inquiry and in case follow-up questions arise.

4. Google Analytics

We use Google Analytics, a web analytics service provided by Google Inc. (“Google”). Google Analytics uses so-called “cookies”, text files that are stored on your computer and enable an analysis of your use of the website. The information generated by the cookie about the use of this website by visitors is usually transferred to a Google server in the USA and stored there.

This also constitutes our legitimate interest pursuant to Art. 6(1)(f) GDPR.

Google has submitted to the EU-US Privacy Shield and is certified. This obliges Google to comply with the standards and regulations of European data protection law.

We have activated IP anonymization on this website (anonymizeIp). As a result, your IP address will be shortened by Google within member states of the European Union or in other states party to the Agreement on the European Economic Area before being transmitted to the USA. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there. On our behalf, Google will use this information to evaluate your use of the website, compile reports on website activity, and provide us with other services related to website and internet usage.

The IP address transmitted by your browser within the scope of Google Analytics will not be merged with other Google data.

You can prevent the storage of cookies by adjusting your browser software accordingly; however, please note that in this case you may not be able to use all functions of this website to their full extent.

You can also prevent the collection of data generated by the cookie and related to your use of the website (including your IP address) to Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link:
http://tools.google.com/dlpage/gaoptout?hl=en

Alternatively, especially for browsers on mobile devices, you can prevent the collection by Google Analytics by clicking the following link to set an opt-out cookie. This cookie prevents future data collection by Google Analytics on this website (it only works in this browser and for this domain; if you delete your cookies, you must click this link again): Disable Google Analytics

At the same time, we use the service Leadfeeder, operated by Liidio Oy / Leadfeeder, Mikonkatu 17 C, 00100 Helsinki, Finland. Leadfeeder accesses the list of IP addresses of website visitors provided by Google Analytics and links these IP addresses with information about companies associated with those IP addresses. Due to the IP anonymization carried out by Google Analytics, a direct personal reference is not established. However, a personal reference may be inferred when reviewing the linked company information.

Further information can be found at:
www.leadfeeder.com/privacy/
help.leadfeeder.com/faqs-and-troubleshooting/is-leadfeeder-ready-for-gdpr

5. Storage Duration

Unless specifically stated otherwise, we store personal data only for as long as necessary to fulfill the purposes pursued.

In some cases, the law requires the retention of personal data, for example under tax or commercial law. In such cases, the data will only be stored by us for these legal purposes and will not be otherwise processed and will be deleted after the statutory retention period has expired.

6. Your Rights as a Data Subject

Under applicable laws, you have various rights regarding your personal data. If you wish to exercise these rights, please send your request by email or post, clearly identifying yourself, to the address stated in section 1.

Below is an overview of your rights.

6.1 Right to Confirmation and Access

You have the right to obtain clear information about the processing of your personal data.

Specifically:

You have the right at any time to obtain confirmation from us as to whether personal data concerning you is being processed. If this is the case, you have the right to obtain, free of charge, information about the personal data stored about you, along with a copy of this data. You also have the right to the following information:

The purposes of processing
The categories of personal data processed
The recipients or categories of recipients to whom the personal data has been or will be disclosed
Where possible, the planned duration of storage or the criteria used to determine that duration
The existence of the right to rectification or erasure or restriction of processing or objection
The existence of a right to lodge a complaint with a supervisory authority
If the personal data is not collected from you, all available information about its source
The existence of automated decision-making, including profiling, and meaningful information about the logic involved and its consequences

If personal data is transferred to a third country or international organization, you have the right to be informed about appropriate safeguards under Art. 46 GDPR.

6.2 Right to Rectification

You have the right to request the correction and, if necessary, completion of your personal data.

6.3 Right to Erasure (“Right to be Forgotten”)

In certain cases, we are obliged to delete your personal data.